In today’s society,technology makes it much simpler to transform paper documents into digital files that can be stored effectively in the cloud or on your PC. However,you may still find occasions when a paper document may be required. The two of these formats have disadvantages and advantages. This short article will provide information about the various pros and cons of paper and digital mapping.
1. Digital Mapping
Accessing Documents Quickly While On The Move
Digital documents have two main benefits: comfortable access and retrieval. Unlike their paper counterparts that require manual access plus a good memory to consider where the situation is placed,digital files might be retrieved utilising keywords. The keywords are of help mainly because they are available in either the title or content,regardless of where the document is located.
Using cloud storage,documents can be easily retrieved from office computers and smart phones thereby,offering flexibility of access. It is that is why that digital is the preferred format by work teams. One example is organisational records,including customer information,which needs to be shared among a lot of people in the geographically diverse work group for your project to achieve success.
Increased Space For Storage
Obviously,paper documents do take up space. Unfortunately,today’s work environments do not possess space to spare in which the norm is shared space for working groups. With physical space being limited,but the price of electronic storage becoming cheaper,it seems sensible that certain would use digital technology to store digital mapping documents. Scanners can be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Paper Documents
While confidentiality issues will not be highly significant when dealing with geographical documents,it will arise when organising the legal and financial elements of client information. Using online information,including emailing digital documentation,is not always totally secure therefore,attaching digital map data to a email can put the information at risk. It is very important place simple passwords around the document before opening it,and you should share the password verbally on the recipient.
This is when paper documentation is really a benefit. Not just is sensitive information kept confidential,nevertheless the hard copies are easier to manage from the security perspective.
A Reliable Source
Regardless of the digital map resource being convenience,paper maps might be more reliable. Take into account the situation – in case you are going to a remote location in which the online access is poor,it is recommended that you have hard copies available. A paper document will not need reliable online access to function,and is offered to pass around for all individuals the group. It could be old-fashioned,but even antiquated methods get their benefits.
No Requirement To Back Up
Digital documents,including digital maps,require electronic backups to make sure you get the documents available when heading to different locations. Failing to backup the documents might be disastrous! A paper map or document is a lot more reliable as it will not require backups,although extra copies of the item won’t go amiss.
As can be seen,both paper and digital mapping have benefits however,they have factors why they are often disadvantageous. Using the information above,you can determine which option is suited to meet your needs.
For more information on digital maps,please see this page.